As part of his journey to becoming an Eagle Scout, Asbury member Matt Barraco has completed a bridge between the parking lot and playground.
A project is underway to replace the bridge connecting the parking lot to the playground. Matt Barraco, an Asbury member, will be completing the project as he works towards the rank of Eagle Scout. If you would like to learn more about the project, including how you can provide financial support, view Matt’s video at asburylv.org/footbridge. For specific project details, the project plan is available at asburylv.org/footbridgeplan.
In the midst of a challenging time, we still have much to celebrate! Thanks to your amazing generosity, we have reached our goal for the Capital Campaign of $350,000! Praise God!! Thank you to all who supported this important initiative; and continue to watch for updates on project progress in the coming months.
View past updates at asburylv.org/capitalcampaign
We’ve made great progress in the Capital Campaign. In fact, we’re nearing the goal! But we still need your help!
Here’s where the 4 projects of the Capital Campaign stand:
Sanctuary Wall: COMPLETE!
The Sanctuary wall was completed along with the pressure washing and sealing of the entire exterior of the building.
Memorial Garden Retaining Wall: Bid approved!
The Trustees have approved a bid for the retaining wall by the Memorial Garden. We hope that work will begin shortly given the light winter that we had.
Estimated cost: $23,000.
Roof Replacement: Bidding in progress; target of spring replacement
Invitations were sent out to 8 prospective bidders, and we received 4 bids. The Trustees have that information and will be meeting shortly with the bid review committee. The projected timing for replacement is spring.
HVAC Replacements: In progress
We’ve replaced nine units in various rooms/ offices as well as the entire HVAC system for the Wesley Center addition hallways.
Cost as part of the Capital Campaign: $40,000.
Here’s where we need your help: as of today, the in-hand amount is just $27,022.67 short of the goal of $350,000 for this campaign. We’re so grateful for all of your generosity and are again asking you to prayerfully consider a contribution to this campaign to help it reach completion!
Numbers through the end of 2019 are compiled and the total amount received is now $318,372.33; leaving $31,627.67 to reach the goal of $350,000.
We’ve rolled the $50K Challenge into the overall Capital Campaign report, which means that the Capital Campaign as is now at nearly 86% of the goal ($299,875 of $350,000). Thanks for your continued generosity! Visit asburylv.org/capitalcampaign for more information on the campaign.
An opportunity has come for Asbury to purchase a lift that would assist with maintenance duties around the church. Currently the custodial staff needs to erect scaffolding to service lights and some equipment in the Sanctuary and Wesley Center. The parking lot lights have to be serviced by a contractor because of our inability to reach the light standards with the equipment we have on-hand. The purchase of this lift will allow these tasks to happen more quickly and safely by in-house staff. The Finance Committee is looking for an Asbury “angel” who would be willing to fund the purchase of this lift. The cost of the lift is $6,000. If desired, the person or group who funds this purchase will have a small plaque attached to the lift to commemorate their generosity. Please direct all questions to Israel Olivieri, Asbury’s Business Manger, at email@example.com.
The following is a letter from Tim Lebrecht, Chair of Asbury’s Church Council:
Several weeks ago we had a Congregational Chat to get feedback on the facility closure and door locking policy that was started in September. I thank everyone for sharing their thoughts and stories – both positive and negative. The door locking and facility closing time were rolled out as part of the safety and security process within the church. The feedback was clear that we had enhanced security, but at times was at the expense of accessibility of the facility. To better address the balance of security, accessibility, and hospitality, a joint meeting of the Trustees, Church Council and the Spiritual Focus Team (a new group focused on the health of small groups within the church) was held.
I am glad to report that we have come to a compromise and believe this will better allow us to further the mission of the church while maintaining the safety and security of those using our facility. Effective January 1, 2020, we are making the following changes:
· The building closing time will be 9 PM, moved back a half-hour from the prior 8:30 PM. A request is made that all groups attempt to be finished by 9 PM.
· For groups with Asbury members that have a need to stay past the 9 PM closing time, we have created a way to allow that exception: those groups can identify key people within their groups to be trained on how to close the area of the building their group is using. These people will be trained on the closing procedure, which is currently being drafted by a joint team of the group that met on November 26 and will be administrated by Asbury’s Business Manager.
· Doors will remain unlocked until 8:30 PM. Upon the locking of the doors, the custodians will start the facility closure procedure.
· The lights in the parking lot are on a timer and will remain lit until a time that will be between 9:30 PM and 10 PM.
We believe this will allow the mission of Asbury to be furthered and allow us to be a better host to those using the church facility. Further communication will come about this change. Thank you again for your feedback to this point, and please continue to provide insights and feedback by contacting myself and other members of Church Council at firstname.lastname@example.org.
Tim Lebrecht, Chair of Asbury’s Church Council
As a congregation, we’ve matched over 75% of the $50K Challenge! If you’re not familiar with this challenge, an anonymous family made a $50,000 contribution to Asbury’s Capital Campaign, but with a challenge to the congregation to match that amount. We’re so grateful for your contributions to this challenge so far. Asbury’s Church Council, Trustees, Finance Committee view this as Asbury’s top priority and if you have not yet contributed, ask that you’ll consider making a donation to this cause a priority in your giving so that we can celebrate its completion by collecting the remaining $12,425 by the end of 2019.
Get more information on the Capital Campaign, and the $50K Challenge, at asburylv.org/capitalcampaign.
November 26, 2019 Update:
Thanks to your generosity, the amount needed to complete the $50K Challenge is now down to $2125.00!!
The Trustees are pleased to share the following Capital Campaign update:
The previously communicated work being completed by Frank Cseve General Contractor is nearly complete. The most recent item completed was the replacement of the broken lintels of the Worship Center windows. The contractor has been paid 60% of the cost of the total project, with final 40% payment due after final inspection/walkthrough.
Additionally, at its October meeting, the Trustees approved a plan to replace the retaining wall adjacent to the Memorial Garden. This project was approved as part of the current Capital Campaign. After interviewing and accepting bids from several contractors, Klase Landscape Contractors/Tall Timbers Nursery was approved for the work. The replacement will consist of a single, 4-foot high Versalok SCT block wall. While the final details are being worked out (color of the block, color of the stone backfill, etc), the cost estimate for this project is $23,000. This work is tentatively scheduled to begin after the Thanksgiving holiday.
Learn more about the capital campaign at asburylv.org/capitalcampaign.
November 5, 2019
We’re excited to share that improvements to Asbury’s building as part of the ongoing Capital Campaign are underway!
The first step was a thorough power washing of the building. This work was completed by Frank Cseve General Contractor, who is continuing to work on sealing the building exterior as well as making repairs to the interior of the Sanctuary wall. This work has been contracted at an estimated cost of $55,000.
Additionally, there is currently work underway to replace four (4) HVAC units on the Wesley Center section of Asbury’s roof (unrelated to the roof replacement). This work has been contracted to Burkholder’s HVAC, our long-time vendor, at an estimated cost of $27,000. These units service areas of the building where forced air comes from installed ductwork. Many of Asbury’s classrooms are serviced by individual PTAC (Packaged Terminal Air Conditioner) units. Out of the total 50 PTAC units in Asbury’s building, 5 have been replaced in the past 2 years. Furthermore, the Trustees have commissioned a subcommittee to review the HVAC work that has been done in recent years and develop a strategy for future HVAC unit replacements.
As previously communicated, bids for the roof replacement will be sent during the winter months with the hopes of starting work as early in the spring as possible. Updates on this process will be communicated as they come.
Contributions can be made at pushpay.com/asburylv by selecting “Capital Campaign” on the drop-down menu under “Fund”.
Thank you for your continued support!
A Note from Asbury’s Board of Trustees: “Coffee with a Cop”
Asbury’s Board of Trustees has been working on the topic of church security for the past several months. Many discussions have taken place, experts were brought in to complete facility assessments, and staff and committee members have attended several local “House of Worship” security seminars.
– Asbury’s Board of Trustees (email@example.com)
Asbury’s Board of Trustees, the committee charged with ensuring the maintenance, upkeep, and safety of the building and grounds, would like to communicate the following actions that have been approved in their September meeting:
A committee has been named to develop a strategy for HVAC unit replacements as they fail and what type would be the best choice.
Questions? Contact the Board of Trustees at firstname.lastname@example.org.
Leadership Update – Roof Project
As we enter the Fall season, Asbury’s leadership would like to update everyone on the roof repair project and on the progress of the capital campaign.
The roof project was kicked off during the summer. Project bid documents were approved and released to bidders during August. Bids were requested from at least 8 roofing contractors but only two (2) were received. Disappointingly neither were approved due to cost and schedule issues. Asbury is still focused on completion of the project as soon as possible. Many bidders, through direct communication with the church and our project consultant, would like to bid on the roof project but were unable to do so due to a backlog of other projects taking place in our community. In light of these market conditions, the roof team will rebid the project in January, 2020, with the goal of starting construction once the weather breaks in the Spring. Our consultants agree with this approach. The expectation is that rebidding in the winter could yield a timely schedule and cost benefits. The roofing project team thanks the Asbury community for their gifts to the project to date. The goal remains to complete a quality project safely, quickly, and affordably.
The Capital Campaign continues to grow steadily. We were excited to announce the receipt of a $50,000 Challenge Gift. To date, eight(8) families have risen to the challenge and have contributed an additional $32,250. Please prayerfully consider your participation in this challenge.
As always, we welcome your feedback. Please direct any questions, comments or concerns to: Church Council (email@example.com), Board of Trustees (trustees@asburylv,org), and/or the Finance Committee (firstname.lastname@example.org)
Asbury’s Board of Trustees, the committee charged with ensuring the maintenance, upkeep, and safety of the building and grounds, would like to communicate the following actions which have been approved at their recent meetings:
· Approval for a new “door locking schedule” (approved on August 26). This means the church doors will be locked 15 minutes after the last meeting begins each evening.
· Approval for the donation of a console piano was accepted and is now in Room 102 (the Choir Room).
· Approval for a “soft” transition to address the closing of the building following the conclusion of meetings through December 31, 2019; and beginning January 1, 2020, the Facility Use Policy as-written will be in effect. This includes the stipulation that all meetings in Asbury’s building must conclude by 8:30 pm. The Facility Use Policy can be accessed on Asbury’s website.
· Approval for the re-keying of the church office suite area.
· Approval for the renaming of the Security Committee to the Safety Committee.
· Approval to extend an invitation to local police to visit Asbury on Sundays, as well as other days, to begin acting on the recommendations from the Safety Committee to become a more secure facility.
Questions or concerns? Please contact the Board of Trustees at email@example.com.