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Facilities Usage / Publicity Request

Asbury United Methodist ChurchContactFacilities Usage / Publicity Request

Asbury Church is blessed with a facility that offers space for a variety of activities and events. If you would like to reserve a room – or several rooms – to have a meeting or hold an event, and/or if you are seeking for your meeting or event to be publicized to our congregation, please complete the form below.

What do I need to know? And what happens next?

FOR FACILITY REQUESTS

Please submit facility requests as far in advance of the requested meeting date as possible to avoid scheduling conflicts.

If you are from a group outside of Asbury Church: before completing this form, please contact the church office (610-398-2577 or info@asburylv.org) to inquire on initial availability for date, time, and amount of space you’re requesting.

Please review our fee schedule to learn about room rental costs.

Once we receive your request, we evaluate your needs and determine if we can adequately meet them. If so, your request is reviewed for approval by the office staff and/or the church’s Board of Trustees. If approval is granted, your meeting(s)/event(s) will be scheduled on our church calendar and the main contact person on the request form will receive an email confirming the reservation. Any required payments will be detailed in the “User Agreement” included with the confirmation email. Once this process is complete, you may proceed with publicizing/planning your event.

If you would like guidance on use of our facility (including holiday, meeting times, or inclement weather information) please contact the church office at info@asburylv.org or 610-398-2577.

FOR PUBLICITY REQUESTS

Our communications team will review your request and share it across our various communications channels as appropriate.

PUBLICITY DEADLINES: if you hope to have your event considered for publication via Asbury’s weekly Thursday email and on via Sunday announcements, you must submit your information by the preceding Wednesday at noon. All submitted requests are published at the discretion of the Communications Team which determines the best mix of publicity channels and time period for the submitted event or message.

If you have any questions regarding this form please email marketing@asburylv.org.

Facility/Publicity Request Form

Are you seeking space/publicity for an internal-to-Asbury group or an external group? *

Asbury Church Group
Group Outside of Asbury Church

Which Situation Applies to You? *

I am requesting space and publicity
I am only requesting space
I am only requesting publicity

I have contacted the church office to check for initial availability of my requested date/room/time. *

Yes

Name of Organization/Group *

Address of Organization/Group *

Address Line 1

Address Line 2

City

State

Zip Code

Phone of Organization/Group *

Main Contact Name *

First

Last

Main Contact Email *

Main Contact Phone *

Alternate Contact Name *

First

Last

If none, enter "none" in the fields

Alternate Contact Email *

If none, please re-enter the email of the main contact

Alternate Contact Name

First

Last

Alternate Contact Email

Alternate Contact Phone

Alternate Contact Address

Address Line 1

Address Line 2

City

State

Zip Code

Describe the type of function you wish to hold at Asbury *

Meeting Frequency *

One-Time
Weekly
Monthly
Other

Describe Your Meeting Frequency *

How Many Meeting Occurances Are You Scheduling For? *

Requested Date for Function *

If scheduling for a recurring meeting, select the first meeting date

End Date of Function (if continuous, multi-day event)

Start Time for Function *

End Time for Function *

Approximate amount of time needed for setup *

Approximate amount of time needed for cleanup *

Expected number of attendees (approximate) *

Requested Room Setup Style *

Banquet
Banquet - Round Tables
Banquet Tables - Squared
Chevron
Circle
Classroom
Conference
Square Tables
Theater
U-Shape

Room Needs (check all that apply) *

Tables
Chairs
Open Space
DVD/TV
Projector/Screen
Podium
None

File Attachment: Please upload diagram image (.jpg or .pdf) of preferred room layout (if available)

Click or drag a file to this area to upload.

For publicity purposes, please give a description of your event (please note that our communications team will tweak your wording as-needed for our communication channels)

Requested Publicity Start Date *

Requested Publicity End Date *

Email

Copyright © 2024 Asbury Church, a United Methodist Community, a part of the Eastern PA Conference of the UMC 1533 Springhouse Rd., Allentown, PA, 18104 | 610-398-2577 | Privacy Policy

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